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Clubs & Societies Details HALL BOOKINGS Hall History

15th April 2021 Update - Coronavirus - Covid-19: Please note that because of the current situation and following Government Advice on 'Social Distancing' nearly all village events that were due to take place within the next couple of months have been cancelled or postponed. If in doubt about future meetings please check with the event organisers. The NHS Covid Testing group will now vacate the Village Hall at the start of May, but the NHS Eye Eye Unit will still be using one of the smaller rooms in the day. Self-tests for Covid-19 are now available from libraries and pharmacies including the one in the village. Provided there are no further changes in the Goverment Road Map with regard to the 'lockdown' then it is hoped to fully reopen the Village Hall for all events from the 21st June. There may be some limited opening for Theydon Groups after the 17th May, but only by application and approval from the Hall Booking Clerk. It is likely that in both the above cases some preventative measures will still be in place and attendance may be limited.

12th February Covid Update: Theydon Bois Village Hall remains closed to events and groups access until the removal of the present lockdown proceedures. At present the Hall is being used under strict controls by the NHS as an Eye Unit and also for Covid testing (Car Park and Goods Entrance at rear only). When fully reopened again for bookings of meetings and events there will still be some limits on maximum room numbers. The VA has put in measures to ensure the hall is Covid Compliant with all the current Government Guidelines. Organisers of meetings in the hall will be required to ensure all those attending comply with the current measures in place and carry out and submit their own risk assessment prior to booking.
UK Goverment Current Community Facilities Government Covid Guidelines For further information please check with the Bookings Manager.



The Village Hall is a modern purpose-built hall, opened in 2001, pleasantly situated opposite the village green in the heart of Theydon Bois, on Coppice Row, CM16 7ER.  It has rooms to suit many occasions with a patio at the rear onto a large grassed area.  There is a large landscaped car park for 80 cars, including six disabled parking bays.
Many people within the village and surrounding areas use the hall, many are members of village organisations that are affiliated to the Village Association which is responsible for the day-to-day running of the hall.  The hall is very popular for meetings, concerts, charity events (such as Quiz Evenings), wedding receptions, children’s parties and all family celebrations.
A list of some of the groups using the hall is shown on the Clubs & Societies Page

Hall Bookings

For all hire enquiries contact the Bookings Manager
e:mail: tbvhbookings@btinternet.com
or telephone 077754 72177 (NB. from Jan. 2020 - this is the new & only number for bookings and inquiries)

Main Hall & Foyer Set Out For A Wedding Reception
Foyer Oak Main Hall Beech & Poplar Combined

There are various rooms available to suit all social occasions or meetings – large or small.  The capacity numbers depend on the seating arrangements, whether it is theatre style or around tables. The hall offers a Bar area, a well fitted Kitchen, Projection facilities, Hearing Loop, Stage and Stage Lights and Wifi.

Main Hall (Oak) accommodates  180 (Covid Restricted to 70)
Beech Room accommodates        50 (Covid Restricted to 18) Note all these Covid Restricted room numbers maybe subject to change.
Poplar Room accommodates      30 (Covid Restricted to 10)
(The Beech and Poplar Rooms can be combined to make one large room)

Also, at the rear of the hall are two multi-purpose rooms currently used by a Montessori Nursery.

Sessions are 9am – 1pm, 2pm – 6pm, 7pm – 11pm

All these rooms are available to hire and a range of rates apply (residents and Group Members are able to hire the hall at reduced rates).  Contact the Bookings Manager.

Click here for an outline guide to present hire charges.  
For more detailed information or a specific quote please contact our
Bookings Manager: e-mail: bookings@btinternet.com
or telephone 077754 72177


Village Hall Staff

Hall Manager, Frank Bell 0208 502 5014

Bookings Manager, Tracey Dunstone 077754 72177 or e-mail: tbvhbookings@btinternet.com

Caretaker, Rob Linge 07722 634448

Village Association - Village Hall Staff:
Frank Bell

Hall Manager: Frank Bell, who runs the Hall on a daily basis, reporting to the Executive Committee. He has been with the Association since 2006.

 

Bookings Manager: Tracey Dunstone, who joined the Association in December 2010, works from home and is responsible for taking all bookings via telephone and e-mail, issuing confirmations and invoicing. 

Rob Linge
Caretaker & Night Cleaner: Rob Linge joined in June 2008 and is responsible for security of the hall, opening and closing throughout the day as usage demands
Assistant Caretaker: Ralph Bickers is the newest member of the village Hall team joining in September 2018. He is responsible for duties in the absence of Rob Linge. He will also be involved in the movement of chairs and tables as requested and required by users of the hall.
Lorraine Gould
Day Cleaner: Lorraine Gould joined in September 2006 and is in the hall from 7.30am and on call other times, ensuring a clean and pleasant environment for hall users.
Linda Catlin
Day & Night Cleaner: Linda Catlin, in addition to her daytime cleaning duties, also works in the early hours after major party events have finished.  Linda joined in June 2008.

Theydon Bois Village Association

The Village Association was formed in 1943 and is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission Registration (No: 1,158,821). Its objective is to provide facilities for recreation and leisure for the local community. The Village Association is responsible for the maintenance and management of the hall and staff. It is run by a committee of twelve Trustees which include three Honorary Officers and a representative from the Parish Council.

Membership is open to all residents of Theydon Bois and Group Membership is available to groups or societies operating within the village (see Membership Application Form link below). Group Members nominate a representative to attend Meetings.

Theydon Bois Village Association Membership Application Form

For more information on the Village Association please contact the Honorary Secretary Linda Blake: e-mail: tbvhsecretary@theydon.org.uk

Trustee Committee 2019/2020:

 

Chairman

 

Martin Oliver

 

01992 812042

 

Hon. Treasurer

 

Tony Lloyd

 

01992 814125

 

Hon. Secretary



Linda Blake

 

07803 855885

 

Parish Council Nominated
Trustee

 


Peter Gooch

 


01992 812685

 

Trustee

 

Tony Ames

 

01992 813950

 

Trustee

 

Allan Cox

 

 

Trustee

 

Graham James

 

01992 812250

 

Trustee

 

Diane Gillespie

 

 

 

Trustee

 

Marion Smith

 

01992 812287

 

Trustee

 

Linda Tilling

 

01992 812027

 

Trustee

 

Jim Watts

 

01992 812027


THE VILLAGE HALL - A POTTED HISTORY

The Old Village Hall
Architects Drawing
The Current Village Hall

In days gone by, the centre of village life revolved around the Church which acted as provider and mentor for all activities required by its parishioners; life was hard and opportunities for recreation limited.

Many people, however, formed groups within the village and met at various locations.  There was the Working Men’s Club, The Retreats, a hut at Theydon Lodge, the barn at Thrifts Farm, the room above the telephone exchange – and even an army hut adjacent to St Mary’s Church.  All served a purpose, but a Centre was required.  It was therefore decided to set up a Village Association which duly held its inaugural meeting in September 1943.  This was, of course, during the war when nerves and tempers were somewhat frayed and when the provision of a Village Hall was broached it was the beginning of a long and stormy path before it reached fruition.

A Village Hall Committee was set up and the search for a site commenced.  The old Fire Station was pressed into service for a time and eventually premises at the entrance to the Cricket Field, on land owned by Colonel Buxton, became the hub of village activities.  Both Colonel Buxton and his sister were very supportive and Keith de Maus and Douglas Gray worked tirelessly.

The hall was used until 1966 when a new Village Hall was built on the Glebe Field purchased from the Church.  Since then Theydon Bois and the surrounding area has grown immeasurably and we are very fortunate in continuing to have a strong sense of community – and the Village Hall is a large part of village life.

The old Village Hall served its community faithfully and continued to grow in popularity, but it was beginning to show its age, costing more and more to maintain and with over forty organisations using it regularly, car parking became inadequate.

A committee was set up in 1994 of four representatives from the Village Association and five from the Parish Council to explore the possibilities of enhancing, enlarging or rebuilding.  After public meetings, during which vociferous differences of opinion were expressed, feasibility studies undertaken and much professional advice sought, it was finally agreed to go for a new build. 

The building of a new Village Hall does not just happen and over the many years a vast amount of time was freely and voluntarily given by a large number of people.  The Village Association, with the help and support of the Parish Council, finally achieved a new Village Hall which was opened in 2001.

To see photographs of the construction of the current hall and pictures of the old hall Click here.

Page Last Up Dated: 29/10/2019


Last Updated: 10/03/2021

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