Theydon Bois Parish Council

Council Minutes 2006

Meeting of the Council held at
8 pm on Thursday 30th November, 2006 in the Village Hall

Prior to commencement of the Agenda, a talk was given by John Brown from The Woodland Trust, following which he answered questions from the floor.

Present: Councillors R Glozier (Chair), P Gooch, S Jones, K Cushing, P Hammond
M Hannibal, M Hayday, A Purkiss

40. Apologies for absence. Apologies were received from Cllrs Eaton, Oliver and Padfield

41. The Minutes of the meeting held on 28th September, 2006 having previously been circulated to members, and after an amendment to 35.1, were confirmed as a correct record.

42. Declarations of Interest

42.1 There were no declarations of interest for any of the items on the Agenda.

43. Correspondence The Clerk reported on the following:-

43.1 A letter has been received from Essex County Council outlining a review to Library Services to clarify what services local communities can expect to receive. One of the criteria states that a mobile library service will only be provided at localities which are more than two miles away from a static library unless there is specific identified need. According to Essex County Council data, it is claimed that Theydon Bois mobile library is less than the requisite two miles from the nearest static library at Debden. The Parish Council has responded by requesting information as to how the distance has been worked out and details of how much the service is used in the Village.

43.2 In response to a letter from the Parish Council, a letter from Arriva, who operate the 500 bus service through Theydon Bois, setting out their position regarding the review of this service as they are seeking to improve reliability for the whole journey between Harlow and 43.3 Romford and therefore quickening journey times. A decision on whether the service will be withdrawn from the Village is expected in the spring.

43.4 A letter from the Countryside Alliance highlighting the threat to rural post offices following the Government’s announcement not to renew the Posts Office Card Account and failing to make a decision on subsidies given to rural Post Offices.

43.5 Notification from the Royal British Legion that during this year’s Poppy Appeal £3,662.03 was raised in Theydon Bois and thanking the Parish Council for their donation of £100.

44. Finance

44.1 The accounts up to 23rd November 2006, having been previously circulated, were approved.

44.2 Cllr Cushing reported that expenditure is within budget but that one item of expenditure should be noted in relation to the cost of spoil clearance from the cemetery. The total expenditure of £810 (including VAT) was more than had been anticipated and had therefore exceeded the stipulated amount of £500 after which estimates should go out for tender. It was therefore necessary to approve payment retrospectively.

44.3 Cllr Cushing reported that whilst expenditure is generally within budget the Environment maintenance budget does require an uplift to meet the proposed costs of emergency repairs to the bus shelter and the proposed new bench for the village green. However, overall the environment budget would not be exceeded as savings had been made elsewhere.

Resolved: To increase the Environment maintenance budget for 2006-2007 from £600 to £1,750, an increase of £1,150 to facilitate the purchase of a new bench for the village green and essential repairs to the bus shelter. It is anticipated that there will be savings in other items of expenditure which will result in the overall budget of £42,822 not being exceeded.

Proposed: Cllr Cushing Seconded: Cllr Hammond
Carried unanimously

45. Planning

45.1 Cllr Jones reported that there had been thirteen applications since the last meeting, of which the Committee had objected to one application to demolish an existing farmhouse at Blunts Farm, Coopersale Lane and replace it with a larger dwelling. The site is in the green belt and the scale and volume of the proposed dwelling far exceeds the building it is to replace.

45.2 Cllr Jones reported that in relation to the Wansfell College Inquiry both of the appeals submitted by the developer had been dismissed by the Planning Inspectorate on the grounds that the proposed development was inappropriate within the Green Belt.

45.3 Cllr Jones made the following statement regarding Blunts Farm:

“There have been several new developments regarding the site at Blunts Farm. Firstly, at the end of October and following legal advice given to the Parish Council we arranged a round the table discussion with representatives of Lambourne Parish Council and The Rural Preservation Society. The intention of the meeting was to plan the best approach for our presentation at the Inquiry into the Appeal of the Enforcement Notices served by EFDC on the developers of the Parsonage Golf site.

However, at this meeting District Councillor Stephen Metcalfe made it known to us that there were ongoing discussions between the developer and the planning officers at EFDC and it looked likely that a new application would be submitted in the very near future. He also said he felt it was unlikely that the Inquiry into the appeals would go ahead.

At this point everyone attending the meeting expressed concern over any recommencement of lorry movements along Abridge Road to the site. We also asked Stephen Metcalfe to pass our strong concerns to the planning department immediately and our commitment to prevent any further spoil being dumped on the site. A sentiment I have personally since reiterated to Mr Stephan Solan, the Chief Enforcement Officer.

A fortnight later on the 16th November the Development Control Committee at Epping Forest District Council decided to withdraw the amended enforcement notices. This means that those issued on the 4th August are the only active enforcement notices.

We have now received copies of the latest plans submitted by the developers for the Parsonage Golf site. Mr Stephan Solon is the officer who has been nominated to oversee this application.

Although the application was on the Planning List issued last week we have been advised as Statutory consultees we should not respond or offer our opinion until we had received copies of an Environmental Impact Assessment and some amended plans requested by EFDC. The plans will be discussed and our response decided at a future meeting of the Planning Committee, to which members of the public are welcome. Planning meeting agendas are always displayed on the Village Hall notice boards.

The Parish Council is acutely aware of the very strong feelings that many residents have and we would urge everyone to ensure their opinions are submitted in writing directly to Mr Stephan Solon. Please copy your letters to us at the Parish Office. You should also lobby your District Councillors Kay Rush and Roland Frankel to ensure they can best represent your opinions. I must emphasise here that we will continue to convey our views to Epping Forest District Council but we are only consultees in the matter the final decision lies with EFDC. “

46. Avenue of Trees

46.1 Cllr Purkiss reported that there had been two meetings with representatives of the City of London. The City of London had undertaken a tree survey which recommended that at least 10 of the existing oaks should be felled. A second, more detailed ‘Picus’ Survey was then commissioned by the City of London and it is now proposed that 3-4 oaks be felled, with the remainder to be monitored. The survey also revealed that a significant number of other trees were in a poor state. In view of the aesthetic importance of the ‘Avenue of Trees’ to the Village the Parish Council and the City of London will be discussing the possibility of planting a second Avenue of Oaks either side of the existing line of oaks during the next 12 months.

Resolved: The Parish Council, after due consultation with the City of London and subsequent to two independent tree surveys, agrees that up to four specified oaks in the ‘Avenue of Trees’ need felling on the grounds of safety and that, for the benefit of future generations, is in favour to the principle of planting within the coming year a second Avenue of Oaks either side of the existing line and within a specified distance, subject to the criteria laid down by the City of London.

Proposed: Cllr Purkiss Seconded: Cllr Hammond
Carried unanimously

47. CCTV Maintenance Contract

47.1 Cllr Glozier reported that following expiry of the original guarantees on the CCTV system CCTV the maintenance contract had been put out to tender. Of the four bids there had been one significant reply from Theydon Security Ltd., whose very competitive quotation reflects some degree of ‘contribution’ by the owners in recognition of their existing links with the Village. They already supply equipment to the Primary School.

Resolved: The Parish Council is to award a three year maintenance contract with a review after 12 months to Theydon Security Ltd at a cost of £900 for the three years.

Proposed: Cllr Glozier Seconded: Cllr Hayday
Carried unanimously

48. Highways & Environment

48.1 Cllr Purkiss reported that there had been a number of improvements over the past few months and that the Parish Council is relatively pleased with progress. Of particular note, following discussions between the Parish Council and Essex Highways Dept., is the renewal of 141m of kerb in Orchard Drive outside the Primary School, the refurbishment of Loughton Lane/Debden Lane and re-planing in Piercing Hill.

48.2 Cllr Purkiss reported that the Essex County Council Website has a ‘Highway Defects’ link which can be accessed by residents to notify ECC of any necessary road repairs and a ‘job number’ is then given to each item logged.

48.3 Cllr Purkiss reported that, together with Cllrs Glozier and Hammond, he had attended meetings on the subject of the parking problem outside Tesco caused by the part closure of the Queen Victoria front car park due to a dispute between Tescos and McMullens. Cllr Hammond reported that having been in talks with the Head of Property at Tesco Stores and then with McMullens, it was hoped that the Parish Council had been able to bring the two sides together and it is anticipated that a meeting between the parties will take place shortly.

48.4 Cllr Hammond reported that Essex County Council Highways Department are now drawing up plans and taking forward the proposals to implement 1 hour parking restrictions in certain roads in the Village in order to restrict opportunities for commuter parking. Also requested is double yellow lines in areas where parking is dangerous In addition, the Parish Council have requested a meeting with London Underground regarding the possibility of more parking provision at the station.

48.5 Cllr Glozier thanked Cllr Purkiss for all his hard work, time and effort expended on the highways issues.

49. Reports from Representatives

49.1 Parish Council Cemetery

Cllr Cushing reported that a gardener is needed to undertake maintenance work at the cemetery - approx 8 hours per week in the summer and 4 hours per week in the winter.

49.2 Buxton Trust

Cllr Hannibal reported that all sports within the Trust had expanded over the past 12 months. In particular, the Cricket Club had attendances of up to 40 youngsters participating in the youth teams.

Two Essex Playing Fields Association Awards had been received for Merit Awards in Classes 1 and 4.

A new privet hedge is to be planted along the boundary fence with Avenue Road.

It has been agreed that due to health and safety issues arising from cricket balls landing on the Tennis Courts that temporary netting will be erected between the Cricket Club and the Tennis Club. The nets and poles will be put up in the summer and taken down in the winter.

49.3 Christmas Tree Lighting Ceremony

Cllr Jones reported that the ceremony would take place at 6.30pm on 1st December at the Village Hall, followed by a carol service. There would be a collection for St Clare’s Hospice at the Ceremony and also in the Village Centre on 2nd December.

49.4 Police

Cllr Glozier announced that there is to be a new monthly police surgery commencing on 10th January, 2007. This will take place in the Village Hall between 10.000 a.m. and 12.00 noon on the second Wednesday in each month and will be manned by Police Community Support Officers, including the nominated officer for the Village, Lorraine Oxley. This service will be in addition to the Beatmobile. Notices will be put up on the Parish Council notice boards to publicise this service.

49.5 Parish Transport

In his capacity as Parish Transport Representative Cllr Glozier reported that Essex County Council has advised that the 203 Sunday Bus Service is under threat and is likely to be withdrawn next autumn. Essex County Council states that this service is not financially viable as it requires a subsidy of more than £5 per passenger per trip.

51. Suspension of the Parish Council Meeting to allow Local Government Electors to speak on items on the Agenda and of local importance.

Cllr Glozier stated that direct questions could not be taken on the latest Blunts Farm planning application as it had not yet been officially considered by the Planning Sub-Committee. Also, an Environmental Impact Assessment Report was still awaited from the developer. However, comments were welcome.

The following topics were raised by the Public:

1. District Cllr Rush advised that Stephen Solon of EFDC had informed her that the latest Blunts Farm planning application will go straight to the District Development Control Committee and not to the Plans B Committee. The next DDCC meeting is in mid- February, although it is more likely that this application will be placed before the following DDCC meeting in mid-April.

2. A point regarding submission dates for comments on the new application from Blunts Farm.

3. Comments regarding the parking situation outside Tescos.

4. Following the recent heavy rains, concerns regarding the amount of flood water in the vicinity of the pedestrian crossing at the junction of Poplar Row and Coppice Row. Cllr Purkiss reported that it is intended to excavate the sluice under Poplar Row before that road is re-surfaced in January and that he would request that the drainage in the area of the pedestrian crossing be investigated.

5. Cllr Whitehouse enquired as to whether the Parish Council had received a letter from Essex County Council with an offer of £1,000 for a vehicle activated sign. Cllr Glozier reported that the correspondence had been received and replied to, but that there were complications in relation to location. The Parish Council had proposed the corner of Piercing Hill and Morgan Crescent and now awaits hearing from ECC as to whether this is acceptable.

6. A concern about the state of the pavements in the village. Cllr Purkiss reported that the Parish Council are aware that this is a major issue but Essex County Council as Highways Authority are responsible for the pavements and they dispute the need to carry out renovation works. There are also issues of lack of funding available to ECC to carry out such work. Cllr Glozier then reported that there could be a proposal to the effect that the Parish Council may wish to consider injecting some of its own funds into a pavement repair scheme. This could be an issue for further debate at a later stage. It could be matched funded with Essex County Council and/or third parties.

7. PAT announced that there will be a Santa’s Grotto at the playground on 9th December to which all are invited.

8. A concern about the possible threat to the library service and a query as to how the distance of 1.9miles had been measured, in addition to dismay regarding the possible loss of both the 500 and 203 bus services.

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Minutes of the Council held at
8 pm on Thursday 28th September, 2006 in the Village Hall

Prior to commencement of the Agenda, a talk was given by Jeff Ellis, General Manager of London Underground Central Line, following which he answered questions from the floor.

Present: Councillors Glozier (Chair), P Gooch, S Jones, J Eaton, P Hammond,
M Oliver, J Padfield and A Purkiss

29. Apologies for absence. Apologies were received from Cllrs Cushing, Hannibal and Hayday.

30. The Minutes of the meeting held on 27th July, 2006 were confirmed as a correct record.

31. Declarations of Interest

31.1 There were no declarations of interest for any of the items on the Agenda.

32. Correspondence The Clerk reported on the following:-

32.1 In reply to a letter from the Parish Council, a letter from George Dilloway of Blunts Farm Estates outlining safety measures which the developer has put in place to make the site more secure, particularly around the large excavation pits.

32.2 A letter from Inspector Neil Fox, Action Group Chair of Epping Forest Crime & Disorder Reduction Partnership, welcoming the offer from the Parish Council to facilitate the installation of a broadband link from the existing CCTV system in Theydon Bois into Epping Police Station.

32.3 A press release from Epping Forest Strategic Partnership advising of its Community Event to be held on 13th October 2006 at the Adult Community College, Ongar. Discussions will include transport, crime, education and health and representatives from District and Local

Councils, Primary Care Trust, Epping Forest College, Essex Police, Voluntary Action Epping Forest, City of London and Essex Fire & Rescue Service will be in attendance.

32.4 A media release from EFDC regarding the introduction of webcasting of full Council meetings from September 2006 for a trial period of one year.

32.5 A media release from EFDC announcing that tendering was being invited for full refuse, recycling and street cleansing service early next year, with invitations to quote on the basis of either a full return to weekly collection or at the very least a weekly summer collection.

33. Finance

33.1 The accounts up to 20th September 2006, having been previously circulated, were approved.

34. Planning

34.1 Cllr Jones reported that there had been nine applications since the last meeting, of which the Committee had objected to two, one of which involved the erection of a substantial garage on green belt land, which if allowed could later lead to an application for conversion into a residential dwelling.

34.2 The Parish Council had made submissions to the Planning Inspectorate regarding appeals at 55 Theydon Park Road and 64 Morgan Crescent. Appeal notices have also been received for 2 Blackacre Road and land at the rear of 21/23 Forest Drive.

34.3 The Public Inquiry into the Enforcement Notice Appeal by Blunts Farm is due to take place in early January 2007 with a definite date yet to be set. Cllrs Glozier, Jones and Hannibal and Mike Emmett from TBAAG have met with a Barrister to obtain free independent legal advice regarding the Appeal.

34.4 Cllr Jones thanked TBAAG for the time and effort that they had spent on the Blunts Farm Appeal.

34.5 The Parish Council has made its submission to the Planning Inspectorate and copies of the submission were made available at the rear of the Hall after the meeting. Cllr Jones emphasised that concerned residents should submit written evidence to the Inspectorate with their views, particularly regarding safety issues and access to the public footpath.

34.6 Cllr Glozier thanked Cllr Jones for the work she had done on the Blunts Farm Inquiry.

34.7 The Wansfell College Inquiry was currently taking place. A site visit is due to take place tomorrow with the outcome of the Inquiry due in approximately six weeks time.

 

35. Highways & Environment

35.1 Cllr Purkiss reported that he had established whether it was the responsibility of the City of London or EFDC as to maintenance of the various ditches in the Village.

35.2 Cllr Purkiss reported that he and Cllr Hammond had met with Essex County Council Highways Department and were pleased with the number of kerbs which had been replaced recently in the Village.

35.3 Cllr Hammond reported that the Parish Council were seeking to work with Spencer Brooks at Essex County Council Highways Department to implement Parking Restrictions in certain roads in order to better facilitate traffic movements in the Village and restrict opportunities for commuter parking. Any objections by residents will be adjudicated by Highways after Legal Notices have been issued in the local newspaper. The scheme is to be achieved on a road by road approach rather than one all encompassing Order so as to expedite the matter quickly, as a full review of the entire Village may not take place until 2010.

35.4 The following roads have been suggested for a one hour waiting restriction, with adjacent roads involved in the scheme to have the other alternative one hour restriction i.e. from 10.00 a.m. to 11 a.m. or 11 a.m. to 12 noon: Barn Mead, Dukes Avenue (until the bend in the road approaching Purlieu Way), Forest Drive, Heath Drive, Orchard Drive, Morgan Crescent, Woodland Way, Thrifts Mead, The Green (excluding Chapel Road) and Avenue Road (partial).

35.5 In addition, the following restrictive measures have already been surveyed by Highways: double yellow lines on the junction of Loughton Lane with The Green (excluding Chapel Road), double yellow lines on the junction of Forest Drive with Dukes Avenue, and a 3 hour No Return Waiting Time in the Lay-By by Coppice Row adjacent to Philips the Butchers.

35.6 Also requested: 3 hour No Return Parking in existing bays in the Avenue of Trees, 1 hour restriction on the corner of Station Approach adjacent to the Bottle Banks, restriction on the junction of Poplar Row with The Green and Theydon Park Road, and reduction in the length of four existing double yellow lines in the Forest Drive shopping area.

36. Woodland Trust Purchase of Land adjacent to Parish Council Cemetery

36.1 Cllr Purkiss reported that further to the Woodland Trust acquiring 100 acres of land adjacent to the Cemetery on the Abridge Road he had attended a meeting with John Brown Regional Development Officer from The Trust, and Eleanor Laing MP to discuss the proposals for the site and fundraising. It is proposed to hold a meeting later in the autumn to keep the public informed of progress.

37. Parish Council Cemetery

37.1 Cllr Eaton reported that at the recent meeting of the Cemetery Committee it had been decided that improvements were needed in the Garden of Remembrance and further planting and more regular maintenance were required. It was proposed that the works would be put out to tender.

38. Reports from Representatives

38.1 Neighbourhood Watch

Cllr Glozier reported that he was pleased that the scheme had been re-launched. Caroline Law was seeking further road co-ordinators in the following roads: most of Dukes Avenue, Morgan Crescent (high numbers), Slade End, all of Theydon Park Road, Woodland Way (lower numbers) and Coppice Row. The role was not onerous and anyone interested should contact her direct.

38.2 Christmas Tree Lighting Ceremony

Cllr Jones issued a reminder that the ceremony will take place on Friday 1st December at
6.30 p.m. at the Village Hall. Extra volunteers were needed to light the tree.

38.3 Village News

The Parish Council are seeking more distributors for Village News.

39. Suspension of the Parish Council Meeting to allow Local Government Electors to speak on items on the Agenda and of local importance.

The following topics were raised by the Public:

1. A complaint about the poor state of the Bus Shelter on the Viaduct.

2. Concern regarding the rumour that the 500 bus route may be withdrawn from Theydon Bois next year.

3. A query regarding topsoil for the golf course at Blunts Farm.

4. A question regarding the possibility of obtaining any further legal advice regarding the Blunts Farm Appeal.

5. Concerns about parking in general and particularly outside the primary school.

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Meeting of the Council held at
8 pm on Thursday 27th July, 2006 in the Village Hall

The Chairman reported the death of Carole Wheeler who was known for her participation in Teas on the Green and other Village events. On behalf of the Parish Council he conveyed condolences to her family and friends.

Prior to commencement of the Agenda, a talk was given by Sgt Tony Walker from Epping Police Station regarding Neighbourhood Policing, following which he answered questions from the floor.

Present: Councillors Glozier (Chair), P Gooch, S Jones, K Cushing, J Eaton,
P Hammond, M Hannibal, M Hayday, J Padfield and A Purkiss

16. Apologies for absence. Apologies were received from Cllr Oliver.

17. The Minutes of the meeting held on 25th May, 2006 were confirmed as a correct record.

18. Declarations of Interest

18.1 There were no declarations of interest for any of the items on the Agenda.

19. Correspondence The Clerk reported on the following:-

19.1 A letter received from Lesley Balkham from the Health and Safety Executive dated 19th July 2006 regarding their position in relation to the Parish Council’s concerns as to the children swimming in the deep pit excavations on the land at Blunts Farm Estates.

19.2 The Parish Council’s reply to the above letter, outlining their dissatisfaction that no-one can be held directly accountable for safety on the site. The Parish Council have also written to the developer suggesting a more substantial barrier be erected and that they employ a security guard on site.

19.3 A letter from Epping Citizens Advice Bureau thanking the Parish Council for their donation of £250 towards running costs.

19.4 A letter from Epping Forest Country Care seeking nominations for their 50 Favourite Tree Project. Nominations close on 31st December and at least one of the 50 trees will be from each parish.

19.5 A media release from EFDC announcing an increase of 2.5% over last year’s recycling levels, reflecting the success of the new recycling arrangements.

19.6 A media release from EFDC regarding the official reopening of Roberts Daniels Court on 14th July 2006.

20. Finance

20.1 The accounts up to 19th July 2006, having been previously circulated, were approved.

20.2 A final draft of the Annual Accounts for the year ended 31st March 2006, having previously been circulated to Members, were submitted to the Council for approval and adoption after Cllr Cushing highlighted further amendments to the Notes.

Resolved: To approve and adopt the Annual Accounts for the year ended 31st March, 2006.

Proposed: Cllr Cushing Seconded: Cllr Hannibal
Carried Unanimously

21. Standing Orders

21.1 Cllr Hannibal highlighted the proposed changes to the current Standing Orders. Amendments to Issue 5 of the Standing Orders, having previously been circulated to Members, were submitted to the Council for approval and adoption.

Resolved: To approve and adopt the Standing Orders as amended in Issue 6 dated 27/7/06.

Proposed: Cllr Hannibal Seconded: Cllr Jones
Carried Unanimously

22. Planning

22.1 Cllr Jones reported that there had been eighteen applications since the last meeting, of which the Committee had objected to two. Of particular concern was an application at 71 Hornbeam Road regarding the height, bulk and depth of the proposed Plan. This application has subsequently been refused by EFDC.

22.2 The Public Enquiry into the Enforcement Notice Appeal by Blunts Farm is due to take place in early January 2007 with a definite date yet to be set. In the meantime, EFDC are issuing a revised Enforcement Notice. Cllr Jones is in regular contact with the case officer at the Planning Inspectorate.

22.3 The date for the Wansfell College Inquiry has been set for 27th, 28th and 29th September at EFDC Civic Offices in Epping. Anyone wishing to speak at the Inquiry should attend on 27th September at 10.00 a.m. to register. Jim Kier is the planning consultant on the case and the Parish Council will be meeting with him prior to the Inquiry.

23. Highways & Environment

23.1 Cllr Purkiss reported that Essex County Council had agreed to his request for 100 metres of replacement kerbing in Orchard Drive outside the Primary School.

24. Woodland Trust Purchase of Land adjacent to Parish Council Cemetery

24.1 Cllr Purkiss reported that further to the Woodland Trust acquiring 100 acres of land adjacent to the Cemetery on the Abridge Road, a meeting is to be held with the Trust to discuss their proposals for the site. The Parish Council has also requested that the Trust consider providing them with an option on some of the land for a possible future extension to the Parish Council Cemetery.

25. Best Kept Village Competition 2006

25.1 Cllr Eaton reported that Theydon Bois has won a merit award for this year’s competition. This year’s winner in our category was Ingatestone. Cllr Glozier pointed out we do not have any prior notification when the judges are coming, other than specifying that it will be in early May, and at that time this year EFDC were having difficulty with the rubbish collections due to the liquidation of South Herts Waste Management. This had led to increased amounts of recyclable and residual waste left uncollected on the verges, which may have been observed by the judges.

26. CCTV

26.1 Cllr Glozier reported that due to the change of ownership at Craft Lines the CCTV monitoring equipment had been moved to Tesco. During the investigation into the murder of Mrs Grosstephan, the Police had expressed that they were impressed with the CCTV system we have in place and it had been of considerable assistance in their investigation. However, with the rapid changes in technology the Parish Council will be reviewing the current equipment and considering any changes deemed necessary for improved efficiency.

27. Reports from Representatives

27.1 City of London

Cllr Padfield reported that he had been in discussion with the City of London (formerly known as the Corporation of London) who were keen to get feedback from villagers as to any comments on the uncut wild flower conservation areas on the Green. In addition, a benefactor has offered to replace a seat on the Green and views are sought as to whether a metal seat or a wooden seat would be more appropriate.

27.2 Youth Centre

Cllr Hammond reported that news was still awaited on the Village Green application.

27.3 Village News

Cllr Jones requested that any articles or dates for Village News should be received by 19th August.

27.4 Neighbourhood Watch

Cllr Glozier reported that he was pleased to announce that Caroline Law will once again become the Neighbourhood Watch Co-ordinator for Theydon Bois. Following a recent meeting with the police, the Neighbourhood Watch is to be re-launched in the Village and further ‘road co-ordinators’ sought. An article will appear in the September edition of Village News. Cllr Glozier thanked Mrs Law for resuming her role and she would have the full support of the Parish Council.

28. Suspension of the Parish Council Meeting to allow Local Government Electors to speak on items on the Agenda and of local importance.

The following topics were raised by the Public:

1. Concerns regarding the cost and efficiency of EFDC’s waste disposal scheme and the inadequacy of fortnightly collections of residuals, particularly in the hot weather.

2. Paul Argent noted the death of Miss Burke who was headmistress at the primary school from 1955 to 1974. An article is to appear in the September edition of Village News.

3. A question was raised regarding the changes in Standing Orders.

4. A complaint regarding the lack of notification to the Parish Council and neighbouring properties from EFDC regarding the planning approval and subsequent activities at 57 Morgan Crescent.

5. The continuing problems relating to parking at the Queen Victoria and Tesco. Cllr Glozier reported that the Parish Council had written to both McMullen and Tesco in order to find a way forward in resolving the problems between them.

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Meeting of the Council held at
8 pm on Thursday 25th May, 2006 at The Village Hall

Present: Cllrs J Eaton (Chair), P Gooch, K Cushing, R. Glozier,
P Hammond, M Hannibal, M Hayday, S Jones, M Oliver, J Padfield
and A Purkiss

Prior to commencement of the Agenda the Chairman made three announcements:

The first was to offer the Parish Council’s condolences to the family of Catherine Grosstephan, who had recently been murdered in her home in Sidney Road.

The second announcement was to present the annual award of the Chairman’s Rose Bowl. This year the award was presented jointly to Tony Ames for his work as editor of Village News and Trevor Roberts for his work as Local History Recorder and contributor to Village News.

Thirdly, the Chairman made a statement regarding the procedure of suspending the Parish Council Meeting to allow Local Government Electors to speak on items of the Agenda and of local importance. (Copy attached to these Minutes).

1. Election of Chairman

1.1 There being no other nominations Cllr Glozier was duly elected as Chairman for the coming year.

Proposed: Cllr Hannibal Seconded: Cllr Purkiss
Carried Unanimously
2. Declaration of Acceptance of Office
2.1 Cllr Glozier duly signed the Declaration of Acceptance of Office as Chairman for
2006-2007.

2.2 Cllr Glozier thanked Cllr Eaton for his hard work in the role as Chairman for the past four years. It would be a difficult task to follow his successful term of office but he would be doing his best and was grateful for the continuing support of the other Parish Councillors.
3. Appointment of Vice-Chairman

3.1 There being no other nominations Cllr Jones was appointed as Vice-Chairman for the coming year.

Proposed: Cllr Gooch Seconded: Cllr Hannibal
Carried Unanimously

3.2 Cllr Eaton thanked Cllr Gooch for being his Vice Chairman for the previous four years.

4. Formation of Committees and appointment of representatives

4.1 The revised draft list for 2006-07, having previously been circulated, was agreed. A copy is appended hereto.

5. Apologies for absence There were no apologies for absence.
6. The Minutes of the meeting held on 30th March, 2006 were confirmed as a correct record.
7. Declarations of Interest
7.1 There were no declarations of interest for any of the items on the Agenda.
8. Correspondence The Clerk reported on the following:-

8.1 A letter from Cllr Eaton to Lesley Balkam, Health & Safety Inspector, regarding issues at Parsonage Golf, making reference to the Mines and Quarries Act.

8.2 A letter of reply from Ms Balkham setting out reasons why the Mines and Quarries Act is not applicable in this case and measures which have been taken to improve safety at the site.

8.3 A note from County Councillor John Spencer, in response to parents of a boy who lives in the Village but who has not been offered a place at Theydon Bois Primary School in September for their son. Councillor Spencer has had a meeting at County to ensure this case and other similar cases in the County are properly reviewed.

8.4 A media release from EFDC regarding the transfer of the Refuse collection contract for the district to Cory Environmental Municipal Services Ltd from the Administrators of South Herts Waste Management.

8.5 A letter from Playground at Theydon thanking the Parish Council for their donation of £1,000 towards the cost of insurance and maintenance.

8.6 A letter from the Open Spaces Society thanking the Parish Council for their donation of £150.

8.7 A letter from Stop Stansted Expansion thanking the Parish Council for their donation of £100.

9. Finance

9.1 The accounts up to 17th May 2006, having previously been circulated, were approved.

9.2 Cllr Cushing reported income and expenditure for the year 2005-2006 had broadly been in line with budget expectations. The exception to this was that the income from the cemetery had been below expectations and there had been a substantial expense incurred to making safe a large number of loose headstones. £10,000 had been received from the Buxton Trust and Tennis Club towards the cost of CCTV installation on their premises, which the Parish Council had paid for in the previous financial year.

9.3 Cllr Glozier expressed his thanks to Cllr Cushing for his input as financial controller.

10. Standing Orders

10.1 In accordance with Standing Orders Issue 5 (Clause 29), the Standing Orders are a formal Agenda item at the Annual Meeting of the Council for the purposes of review and amendment as required. Cllr Hannibal reported that some minor alterations were necessary and would be circulated for consideration and voting thereon at the next Public Meeting in July.
11. Planning
11.1 Cllr Jones reported that there had been eleven applications since the last Public Meeting in March. The Planning Committee had objected to three. Owners at 64 Morgan Crescent and 21/23 Forest Drive had applied to build houses in their back gardens and the owner of 55 Theydon Park Road has applied to demolish a garage and replace it with a new detached dwelling. Cllr Jones would be speaking against the proposals at 64 Morgan Crescent and 55 Theydon Park Road due to be heard at the next Plans B planning committee meeting at EFDC. Officers have recommended the granting of permission in both cases.

11.2 Cllr Jones reported that the Parish Council has not yet received official notification from EFDC regarding the appeal against the enforcement action at Parsonage Golf. An Inquiry is due to take place in October.

11.3 Cllr Eaton reported that a meeting had taken place concerning Parsonage Golf with Sir John Harman, Head of the Environment Agency, Eleanor Laing MP, District Councillors Robert Glozier and Kay Rush, Mike Emmett from TBAAG and a representative from EFDC. The Environment Agency’s withdrawal of the exemption certificate for tipping at the site was still in place. The maximum fine that the Agency could impose on the developer for illegal tipping is £8,000. It is alleged that the developer will be seeking to excavate another new golf course near the site at Blakes Golf Course in North Weald. Cllr Eaton expressed his thanks to Sir John Harman and his team for making a site visit and for their support and to Mrs Laing for organising the meeting.

11.4 Cllr Jones reported that regarding Wansfell College, it was important that written objections to the original applications, with the appropriate planning reference numbers, should be sent to the Planning Inspectorate by 15th June, the closing date for submissions. This is in connection with the developer’s planning appeal against EFDC’s refusal to grant permission for conversion of the college building into flats and demolition of the caretaker’s house for car parking. Cllr Hammond reiterated the importance of objections being received by 15th June as in the case of the Youth Centre Appeal no correspondence received after the closing date was considered.

12. Highways & Environment
12.1 Cllr Purkiss reported that together with Cllrs Eaton and Hammond and Essex County Councillor John Spencer they had had a meeting with Essex County Council’s Trevor Williams, Highways Officer and Highways Portfolio holder Rodney Bass in order to raise the profile of Theydon Bois. A number of issues were raised including parking problems, damaged kerbs, the area around the shops and the Viaduct. Replacement of broken and dislodged kerbs has been agreed for Purlieu Way.

12.2 Cllr Eaton stated that once the repairs to the Viaduct are completed during 2008-2009 it may be that the 7.5 ton weight restriction will be removed.

12.3 Cllr Hammond stressed that Essex County Council took the major decisions on highway issues but delegated minor highway decision to EFDC, although Essex County Council carry out all the works.

12.4 Cllr Purkiss reported that the Woodland Trust had acquired nearly 100 acres of land by Theydon Bois Cemetery adjoining the motorway and were seeking to plant trees and open the area for community use. This is considered a positive step in creating a buffer area around Theydon Bois.

12.5 A precis of the result of the Traps Ground Case is available on the Open Spaces website and the outcome of the case is seen as positive for the Village to retain the land at the Youth Club for community use. Cllr Hammond stated that Roy Newland is liaising with barristers to assess the impact of the result for Theydon Bois and it may enable the Parish Council to be in a better position to negotiate with Essex County Council over what happens to the Youth Centre and the land surrounding it. The outcome of the Commons Bill’s passage through Parliament is still awaited.

12.6 Cllr Purkiss reported that incidents of graffiti in the Village were being dealt with as quickly as possible.

13. CCTV

13.1 Cllr Glozier reported that the police had used footage from all of the cameras in the Village to look for evidence concerning the murder of Mrs Grosstephan. They had been impressed by the coverage throughout the village. The Parish Council will be seeking better feedback from the police relating to evidence in any incidents which occur in the future.

13.2 Cllr Purkiss reported that due to a change in circumstances of the occupier at Craft Lines it was no longer practicable to retain the CCTV equipment on their premises. He had been in negotiations with Tesco, who have agreed that the equipment can be moved to their store and will operate independently from their own cameras. This will provide easier access to our equipment due to Tesco’s long opening hours.

RESOLVED Due to space no longer being available at Craft Lines it has become necessary to remove the CCTV monitoring equipment from their premises. Having reached agreement with Tesco that the equipment can be re-sited at their premises this Council resolves that up to £1,200 ex VAT can be spent on the cost of the transfer and installation.

Proposed: Cllr Purkiss Seconded: Cllr Hammond
Carried Unanimously

14. Reports from Representatives

14.1 Buxton Trust

Cllr Hannibal reported that there was an ongoing problem with cricket balls landing in the tennis courts and the Buxton Trust are looking into the cost of installing netting between the tennis courts and the cricket pitch.

14.2 Youth Club site

Cllr Hammond reported that following the outcome of the Traps Ground Case it is important for the land to continue to be used by community groups such as the cubs and to this end the grass is continuing to be cut and volunteers are being sought to help clear some of the brambles from the area.

14.3 Community Transport

Cllr Glozier reported that further funds had now been made available from Essex County Council in order to continue the scheme, together with the annual contribution from the participating parishes. After an initially slow start, Theydon Bois are now among the heaviest users of the scheme.

15. Suspension of the Parish Council Meeting to allow Local Government Electors to speak on items on the Agenda and of local importance.

The Chairman reminded those present of the appropriate procedures for those who wished to speak.

The following topics were raised by the Public:

1. Concerns were raised regarding safety issues at Parsonage Golf and questions as to why the developer deemed it necessity to import further top soil to finish off the Course.

2. Speeding and parking issues throughout the Village.

3. Questions regarding CCTV coverage in the Village.

4. Joy Wainwright expressed her thanks to everyone involved in raising money and working towards the resurfacing works at Playground at Theydon. Cllr Glozier expressed thanks on behalf of the Parish Council to Mrs Wainwright for her work for PAT.

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Meeting of the Parish Council held at
8 pm on Thursday 30th March, 2006 in the Village Hall


Present: Councillors J Eaton (Chair), P Gooch, R Glozier, P Hammond, M Hannibal,
M Hayday, S Jones, M Oliver and A Purkiss.

67. Apologies for absence. Apologies were received from Councillors K Cushing and J Padfield.

68. The Minutes of the meeting held on 26th January, 2006 were confirmed as a correct record.

69. Correspondence The Clerk reported on the following:-

69.1 A letter from the new Inspector based at Epping Police Station, Neil Fox, setting out his objectives to formulate a process of communication between Parish Councils and the police services.

69.2 An e-mail from District Councillor Janet Whitehouse asking the Parish Council to consider obtaining vehicle activated warning signs for speeding traffic in Piercing Hill and other problem areas in the Village. Cllr Hayday reported that the Essex County Council backed Community Initiatives grants were already being considered as a funding source for this purpose.

69.3 A letter from the Parish Council to John Scott regarding Parsonage Golf and his subsequent reply regarding the Theydon Bois and Village Action Group and advice given to them on the procedure for making a complaint to the Local Government Ombudsman.

69.4 A copy of a letter from a resident in Thrifts Mead to Essex Highways regarding the poor state of the roads and pavements which is as a result of the work being undertaken at Robert Daniels Court.

70. Community Transport

70.1 The Chairman introduced this as an additional item which did not appear on the Agenda due to the urgency of the matter.

70.2 Cllr Glozier reported that the scheme had now been running for 18months and was funded by parish councils and by grants. After an initially slow uptake of passengers up to 18 residents of Theydon Bois were now using the bus. A refund of £267 per parish was due back for this financial year. However, a proposed grant from Essex County Council for the year 2006-07, if agreed, would not be forthcoming until the end of April and therefore it was proposed that participating parishes plough back the refund due in order to keep the scheme running for the next few weeks whilst awaiting a decision from the County Council.

Resolved: That the refund of £267 due back to the Parish Council for the year 2005-06 from the Community Transport Scheme be waived in order to enable continuation of the service until the position regarding funding is clarified for 2006-07.

Proposed: Cllr Glozier Seconded: Cllr Hammond
Carried Unanimously

70.3 Cllr Eaton appealed to those who belonged to Village Societies to mention the scheme to their members and gauge interest in arranging a talk by Community Transport Co-ordinator about the service.

71. Finance

71.1 The accounts up to 27th March 2006, having been previously circulated, were approved.

72. Planning

72.1 Cllr Jones reported that there had been eighteen applications since the last Public Meeting. Of particular concern was an application by Trek Highways for a traffic management depot in Coopersale Lane. The Parish Council have objected on the grounds that industrial use is unacceptable in the Green Belt and additional traffic movements should be discouraged in this lane and over the bridge. Several applications have been received proposing ‘infill’ in small areas at 2 Blackacre Road, 55 Theydon Park Road and 64 Morgan Crescent, all of which have been objected to by the Parish Council Planning Committee.

72.2 Cllr Jones reported that the Parish Council had requested updates from the Environment Agency and the Health & Safety Inspector regarding the situation at Parsonage Golf. The Environment Agency had reported that they were considering installing cameras around the site. Paperwork checks were ongoing in order to ascertain the source of the material deposited on site and checks were to be undertaken on South Herts Waste Management.

72.3 Health & Safety reported that they had visited the site with a representative from Essex County Council. Action can only be taken under the Health and Safety at Work Act 1974 and there are a number of other agencies involved and working together to try to address the concerns which have been raised. Health & Safety instructed the developers to take a number of actions to improve safety which include temporarily diverting a section of the route of the public footpath/right of way to increase the distance of the footpath from the excavations, erecting a fence along the footpath to prevent persons straying from the path in the vicinity of the excavations and ensuring the boundary is maintained to deter unauthorised persons entering the site. The developer agreed that the recommendations would be implemented but as yet there has been no confirmation that they have been completed.

72.3 Cllr Glozier stated that Parsonage Golf had lodged an appeal against the Enforcement Notice regarding the importation of spoil. EFDC have briefed a barrister who specialises in this type of work in anticipation of Parsonage Golf doing likewise.

73. Youth Centre Inquiry

73.1 Cllr Hammond reported that the Inspector had upheld the appeal by Essex County Council which was a bitter disappointment. Conversely, the Inspector ruled against Essex County Council as to costs. The ruling on the Traps Ground case and the passage of the Commons Law Bill through Parliament should be known within a few weeks and the outcome may have a big implication on the development potential of the site. This may open the door for the Parish Council to negotiate with Essex County Council over the future of the building, with the possibility that it could reopen as a Youth Centre. Cllr Hammond appealed to the public to be vigilant and report to the Parish Office if there was any attempt to fence off the site by Essex County Council.

74. Highways & Environment

74.1 Cllr Purkiss reported that he was seeking a meeting with Rodney Bass, Essex County Council portfolio holder for Highways, to discuss issues including speeding and parking. As it was the end of the financial year little money was available for remedial work such as broken and dislodged kerb stones. Cllr Purkiss is to establish contact with the new team at May Guerney.

75. Cemetery

75.1 Cllr Eaton reported that the Committee were recommending a small rise in burial fees for 2006-07, details of which had been circulated to all councillors for consideration.

Resolved: This Council endorses the rise in burial fees recommended by the Cemetery Committee for the year 2006-2007.

Proposed: Cllr Hammond Seconded: Cllr Glozier
Carried Unanimously

76. Allotments

76.1 Cllr Purkiss reported that a review of charges had been undertaken and discussed at the allotment holder’s meeting in February. Fees would now be £20 for one allotment, £10 for a second allotment with a third allotment being free of charge. There is no charge for water. This compares favourably with some allotments in London which can cost up to £50. A great deal of work in tidying up the allotments had been achieved and further enhancements are planned.

Resolved: This Council endorses the rise in allotment fees recommended by the Allotment Committee for the year 2006-2007.

Proposed: Cllr Purkiss Seconded: Cllr Glozier
Carried Unanimously

77. Playground at Theydon

77.1 Cllr Eaton invited Joy Wainwright, Chairman of PAT, to give an update on the resurfacing project. Mrs Wainwright stated that the official reopening would take place on Saturday 1st April with an Easter egg hunt for the children. Thanks were expressed to everyone on the committee who had worked hard on the project and to the Parish Council for their £5,000 donation.

78. Open Spaces Society

78.1 Cllr Purkiss reported that the Society had been particularly helpful with free legal advice with regard to the Youth Centre Inquiry and the Society was now appealing to Members of the Society for extra help for funding the Traps Ground Case, the outcome of which could have an impact on the land on which the Youth Centre stands. The Council therefore considered it appropriate to make a donation.

Resolved: The Parish Council will make a donation of £150 to the Open Spaces Society in the next financial year.

Proposed: Cllr Purkiss Seconded: Cllr Hammond
Carried Unanimously

79. Stop Stansted Expansion

79.1 Cllr Eaton stated that the Campaign was appealing for further funding in order to fight the installation of a second runway, which could have implications for this area. The Council therefore considered it appropriate to make a donation.

Resolved: The Parish Council will make a donation of £100 to Stop Stansted Expansion in the next financial year.

Proposed: Cllr Hayday Seconded: Cllr Jones
Carried Unanimously

80. Epping Forest Arts ‘Sheds on the Green Project’

80.1 Cllr Jones reported that the children at Theydon Bois Primary School were participating in the project which would be held on the Village Green. The Village would be supporting the event by providing facilities at the Village Hall on each of the weekends in June and July.

81. Best Kept Village Competition 2006

81.1 Cllr Eaton reported that the Village had been entered for the Rural Community Council of Essex Best Kept Village Competition 2006 sponsored by Calor Gas. Additional litter pickers were always welcome at the litter pick on the first Saturday of every month at 9.00 am. at the Village Hall.

82. Reports from Representatives

82.1 There were no reports from representatives.

83. Suspension of the Parish Council Meeting to allow Local Government Electors to speak on items on the Agenda and of local importance.

The following topics were raised by the Public:

1. There was a lengthy debate regarding the problems at Parsonage Golf. Concerns were raised regarding the Health and Safety aspects of the proximity of the holes to the footpath and there was further criticism of EFDC’s role in the planning process and subsequent inability to monitor the site adequately. Reference was made to the Mines and Quarries Act 1954.

2. Anger was expressed regarding the parking on the yellow lines and on the verges by parents dropping their children off at the Primary School. Cllr Glozier pointed out that parking is an Essex County Council matter and the Parish Council is in dialogue with them about this issue. Cllr Jones stated that another letter from the Primary School had been sent to all parents regarding the problems some of them caused with inconsiderate parking near the school building.

3. Questions were raised at to the efficacy of the CCTV cameras at the Village Hall and Village Centre.

 

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Meeting of the Parish Council held at
8 pm on Thursday 26th January, 2006 in the Village Hall


Present: Councillors J Eaton (Chair), K Cushing, R Glozier, M Hannibal, M Hayday,
S Jones, M Oliver, J Padfield and A Purkiss.

56. Apologies for absence. Apologies were received from Councillors P Gooch and P Hammond.

57. The Minutes of the meeting held on 24th November, 2005 were confirmed as a correct record.

58. Declarations of Interest

58.1 Cllr Glozier declared a personal interest in item 6.2 on the Agenda by virtue of his being the Portfolio holder for Planning and Economic Development at EFDC. He determined that his interest was not prejudicial and he would remain in the meeting for the discussion thereon.

59. Correspondence The Clerk reported on the following:-

59.1 A letter from Theydon Bois & Abridge Action Group asking the Parish Council to formally request Epping Forest District Council for an independent, full and open investigation and report into the granting of planning permission for the Blunts Farm Estates Ltd/Parsonage Golf Course and its subsequent management and control of the project.

59.2 A letter from Epping Forest District Council asking for a Village representative to be a member of a steering group for the Garden Sheds project to be held on the Village Green in June and July 2006. The project is being run by Epping Forest Arts, part of the Leisure Services Department.

59.3 A copy of a letter from a resident in Woodland Way, together with a petition signed by 50 residents, lodging a complaint with EFDC regarding the poor condition of the pavements in the Village.

59.4 Notification from the Rural Community Council of Essex that they have awarded a Highly Commended Certificate of Merit for the Theydon Bois Village News. The Judges awarded the magazine 43 out of 50 points and commented "This is a beautifully produced and exceptionally professional magazine. Congratulations".

59.5 Letters of thanks from Seafarers UK and The Royal Agricultural Benevolent Institution, the two designated charities for the Trafalgar Weekend Celebrations, for donations of £200 each collected during the Trafalgar Weekend Celebrations.

59.6 A letter of thanks from Home Start Epping Forest for the donation of £243.11 which was collected from the Theydon Bois Christmas Tree Lighting Ceremony and village collection.

59.7 A letter from the Buxton Trust thanking the Parish Council for erecting fencing along the boundary of the cricket clubhouse and the allotments and enclosing a donation of £650 to help offset the cost to Parish funds.

59.8 A media release from Epping Forest District Council outlining changes to Bus Pass renewal in the district.

59.9 A letter from a resident in Forest Drive highlighting the poor state of the public footpath from Theydon Bois Station to Theydon Garnon Church.

60. Finance

60.1 The accounts up to 19th January 2006, having been previously circulated, were approved.

60.2 Cllr Cushing announced that the normal Precept, excluding repayments on the Village Hall, would increase by £1,151 or approximately 72p per household. This is an increase of 4.8% on the previous year on the normal precept (excluding the Public Works Loan). The increase on the total precept (including the Public Works Loan) for 2006-2007 will be 1.96%.

Resolved: That the Parish Precept for 2006-2007 be set at £60,053.
Proposed: Cllr Cushing Seconded: Cllr Hannibal
Carried Unanimously

60.3 Cllr Jones reported that Home Start Epping Forest had applied to the Parish Council for a donation earlier in the year. This donation is separate from the funds collected for Home Start from the Christmas Tree Lighting Ceremony.

Resolved: That the Parish Council makes a donation to Home-Start Epping Forest in the sum of £250.
Proposed: Cllr Jones Seconded: Cllr Glozier
Carried Unanimously

61. Planning

61.1 Cllr Jones reported that there had been seventeen applications since the last Public Meeting, of which the Parish Council had objected to six. The most controversial is the conversion of Wansfell College into 20 flats and the demolition and replacement of the

caretaker's house. This was considered to be a gross overdevelopment of the site within the Green Belt. There were also issues regarding the access road and drainage. An application had also been received for the heightening of the existing telephone mast at Thrifts Hall Farm to 15m, plus three additional antennae.

61.2 Cllr Jones reported that officers at EFDC were recommending the granting of permission for the two applications at Wansfell College. Should the proposals be granted it may be necessary for a lay-bye on the site to be installed to allow cars to pass each other. A member of the Parish Council planning committee will be speaking against the proposals at the Plans B meeting at EFDC which will decide the outcome of the applications on 8th February.

61.3 Cllr Glozier reported that EFDC District Development Control had issued an enforcement notice on the activities at Parsonage Golf and a response was awaited from the developer.

61.4 In response to the letter from the Abridge & Theydon Bois Action Group mentioned in 59.1 above Cllr Eaton stated an internal review of procedures at EFDC had taken place and the recommendations implemented in connection with any future planning applications for golf courses in the district. The Parish Council had written in the strongest terms to Head of Planning and the Chief Executive in addition to a number of letters to the Planning Department and had exhausted all avenues of complaint. Cllr Eaton reiterated the advice given previously to the Action Group regarding the correct procedure for them to make a formal complaint to EFDC which could ultimately lead to an investigation by the Local Government Ombudsman.

62. Youth Centre - Planning Appeal by Essex County Council

62.1 The Inquiry will reconvene on 31st January and 1st February 2006. Anyone who wishes to question the Essex County Council representatives when the Inquiry reopens are encouraged to attend, together with any other supporters who wish to see the retention of the youth centre site.

62.2 Cllr Eaton stated that in view of the Defra guidelines set out in their letter dated 10th January 2006 to all Commons Registration Authorities it was an unnecessary waste of tax payers money for Essex County Council to install fencing around the Youth Centre before awaiting the outcome of the 'Trap Grounds' case in the House of Lords and the Commons Bill, due to reach the House of Commons in February.

62.3 Cllr Purkiss stated that the proposed transfer of youth provision to Loughton would mean a hazardous journey for teenagers from the Village travelling on the Tube to Debden Station and the subsequent walk to the new Youth Centre in Borders Lane. This problem will be further compounded by the impending closure of the ticket office at Theydon Bois Station.

63. Highways & Environment

63.1 Cllr Purkiss reported that highway improvements from the Bell Hotel to Debden Green were to be carried out. The Parish Council, in conjunction with Essex County Council, were seeking ways in which to improve traffic calming in the Village. The paper banks at the station are to be replaced with one large container. With the permission of London Underground, white lines are to be painted in front of the bottle and paper banks at the station to stop cars from parking in front of them, which on occasions has prevented the bins from being emptied.

64. Allotments

64.1 Cllr Purkiss reported that there is to be an allotment holders meeting on Monday 27th February 2006 at 8.00 p.m. at the Cricket Club to discuss the upkeep of the allotments and their continued regeneration.

65. Reports from Representatives

65.1 There were no reports from representatives.

66. Suspension of the Parish Council Meeting to allow Local Government Electors to speak on items on the Agenda and of local importance.

The following topics were raised by the Public:

1. There was a lengthy debate between Cllrs Eaton, Glozier and Padfield and members of the Theydon Bois & Abridge Action Group regarding the problems at Parsonage Golf.

2. Regret was expressed regarding the proposed closure of the ticket office at Theydon Bois Station.

3. Complaints were made that the tube element of the Transport for London Pass had been withdrawn and that an oyster card would have to be purchased in order to receive any discount on the normal fare.

4. Villagers were encouraged to sign up to the e-mail petition regarding the Youth Centre.

5. The problems associated with fortnightly collection of residuals, currently being implemented in Chigwell and due in Theydon Bois later this year.

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Last Up dated: 9th January 2007